QuickTenders Resource
How QuickTenders reads your company documents
What QuickTenders takes from each document, what it deliberately does not take, and how a fact read from a document is treated differently from one you typed.
~2 min read · Updated 16 September 2026
When you upload a document, QuickTenders reads it and records the facts it states — each one tied to the document it came from. This page explains what is read, what is not, and how those facts are used.
What is read from which document
| Document | Facts read |
|---|---|
| CIPC registration certificate | Legal name, registration number, legal form, incorporation date |
| CSD report | Supplier number, registration status |
| TCS PIN letter | Tax compliance status, expiry date |
| B-BBEE certificate or affidavit | Level, black ownership percentage, expiry, issuing body |
| CIDB certificate | Grade and class, expiry |
| Company profile document | Services, sectors served, accreditations |
| CVs | Each person's roles, employers, qualifications, professional registrations |
| Reference letters | The client, the work delivered, the period |
| Financial documents | Turnover — kept as a bound where the document states one ("not more than R10 million" stays a ceiling) |
What is never read from a document
- Directors' identity numbers. These are entered by you only, and printed only on the form that asks for them.
- Directors themselves. You declare your directors; the CIPC certificate is used to check the declaration, never to write it.
- Your price. Nothing in your documents becomes a pricing decision.
- A referee's own attributes. A reference letter from an accounting firm describes that firm; its sector, size and accreditations belong to the referee and are never recorded as yours. The letter can still evidence what you delivered for them.
How a read fact is used
A fact read from a document can be printed into a form the buyer scores or that you sign, because the document backs it. A fact you typed is a declaration and is used in the narrative parts of a bid and for matching, but not printed onto a signed form without a document behind it. Final Review names the document that would fill a blank.
Where two sources disagree — a certificate says one thing and you typed another, or two documents differ — QuickTenders does not pick one. It shows the conflict and asks you to resolve it.
When a document is replaced
A newer upload of the same document type replaces the old one and is read again. Facts that came from the old file are recalculated from the new one; a fact the new file simply does not mention is kept for one more read before it is retired, so a slightly different scan does not erase your evidence.